From 30 to 5 paper site reports per month, and checks that no longer wait until month-end.

Alpi Scavi srl is a company based in Doues, in Italy's Aosta Valley, working in excavation and demolition. It has about 30 direct employees, with additional workers seconded from an external company — for a total of around 75 people operating on-site. In the interview, Matteo Armand, senior admin / surveyor, talks about site costs, daily reports and operational information coming from the field. At Alpi Scavi, archim is used mainly for site reports and to get a better read on site costs. Not so much for delivery notes, but to make the collection and review of data — which previously moved through paper and Excel — far more immediate.

Before archim, site reports arrived on paper. The data was then entered into a platform or Excel file. The system worked, but searching through it was clunky and there was a recurring manual job: copying data from sheets into the system. Matteo's estimate is concrete: "On data entry alone, two or three extra days a month, for sure." It wasn't a dramatic pain point, but it was unpleasant and repetitive work. In his own words: "It was data entry — clearly never pleasant." There was also a second theme: control. Even today data has to be checked, because a worker might log the wrong site or write down something incorrect. The difference is that, before, checking and transcribing were mixed into the same manual job; now the physical re-entry has shrunk and checking happens on data that's already there.

The decision to try archim came down to convenience: having everything under control in a single program. The start, however, wasn't instant. In a company with dozens of people working in the field, getting workers to change their habits takes time. Matteo says it plainly: it took about two months, adoption wasn't immediate, and even today not everyone uses archim. That's an important point because it makes the case very realistic: the move to digital isn't magic, it's gradual adoption.

The main change is the speed of control. Before, you had to wait until month-end, when the paper reports came in. Now a lot of information is visible earlier. If you need to verify where a worker was, or check a data point on a site, you can get an answer the same day. The data-entry work has shrunk. It hasn't disappeared entirely, because workers who don't yet use archim still hand in paper. But the manual volume is much lower: "Where we used to have thirty to re-enter, now it's five." And even for those few remaining paper reports, archim speeds the job up: it can read and parse the sheet, extract hours, sites and line items, and present the data ready to be verified — instead of typing it back in row by row. That doesn't mean checking has gone away. Matteo is blunt: the program can't stop someone from writing the wrong thing. But it makes it easier to find and fix, because the information is more immediate and less scattered. There's also a broader organisational benefit. Matteo notes that workers are "a bit more accountable" and that, for the office, checking and verifying is easier. He also calls out the Excel export of costs and, above all, being able to talk directly about the company's real needs: "Our issues have always been heard and resolved."