Construction Meal Vouchers — Reconcile Lunch Allowances with Site Attendance | archim
Meal vouchers that line up with payroll
archim links attendance, hours worked and meal vouchers per site. At month-end you know exactly how many each person is owed. No errors, no shortcuts.
New meal
How do meal vouchers work for construction workers?
Meal vouchers are due based on days actually worked and on the rules in the employment agreement. archim calculates accrued vouchers from the attendance already recorded on site, prevents double counting and produces the monthly summary ready for payroll and for job cost.
- Vouchers calculated from real attendance, not estimates
- Rules per site, role or agreement
- Monthly summary ready for payroll and job costing
The problem: meal vouchers that never add up
Vouchers handed to absent people
Without a cross-check on actual attendance, meal vouchers go to people who were at home, on sick leave or away. A cost that adds up month after month.
End-of-month spreadsheet calculations
Admin spends hours comparing attendance, timesheets and voucher orders. Frequent mistakes, employee complaints, time wasted.
Thresholds and labour rules hard to honour
Daily and hourly thresholds, part-time rules, overtime exceptions: easy to get wrong and end up with audit issues.
The fix: automatic per-site calculation
Only for people actually at work
archim cross-references on-site attendance and recorded hours and calculates the vouchers due per person, per day, automatically.
Labour rules pre-configured
Minimum hour thresholds, exclusions for sick leave or holidays, part-time handling: archim applies your labour-agreement rules so you don't have to remember them every month.
Ready exports for payroll and voucher provider
At month-end you export a payroll-ready summary and an order file for the voucher provider. Reconciliation done in 5 minutes.
“You don't have to wait until month-end for everyone to hand in their reports: it's much more immediate.”
How it works
Configure
Set your labour-agreement rules: minimum hours per voucher, exclusions, unit value, part-time handling. Once and for all.
Let it run
Attendance and hours logged every day on site automatically feed the voucher calculation. No double entry.
Reconcile and export
At month-end you see a clear summary per site and per person. Export for payroll and for the voucher provider order — done.
What archim handles, what you verify
What archim handles for you
- Calculates meal vouchers due to each worker based on the actual hours logged on site.
- Applies labor agreement rules, minimum shift thresholds and travel automatically.
- Excludes holidays, leave, sick days and non-working days with no manual work.
- Prepares the file for the voucher order and for payroll transmission.
What you verify
- You approve flagged exceptions (partial days, multi-site travel) before the monthly order.
- You configure the provider, the face value and the employer/employee split.
FAQ
Customer stories
Real companies that adopted this feature.
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Stop running meal vouchers by hand
Upload one month of attendance: see how many vouchers you save on the first cross-check.
✓ 30-minute setup ✓ Dedicated support ✓ Clear annual pricing