Construction Meal Vouchers — Reconcile Lunch Allowances with Site Attendance | archim
Meal vouchers that line up with payroll
archim links attendance, hours worked and meal vouchers per site. At month-end you know exactly how many each person is owed. No errors, no shortcuts.
New meal
The problem: meal vouchers that never add up
Vouchers handed to absent people
Without a cross-check on actual attendance, meal vouchers go to people who were at home, on sick leave or away. A cost that adds up month after month.
End-of-month spreadsheet calculations
Admin spends hours comparing attendance, timesheets and voucher orders. Frequent mistakes, employee complaints, time wasted.
Thresholds and labour rules hard to honour
Daily and hourly thresholds, part-time rules, overtime exceptions: easy to get wrong and end up with audit issues.
The fix: automatic per-site calculation
Only for people actually at work
archim cross-references on-site attendance and recorded hours and calculates the vouchers due per person, per day, automatically.
Labour rules pre-configured
Minimum hour thresholds, exclusions for sick leave or holidays, part-time handling: archim applies your labour-agreement rules so you don't have to remember them every month.
Ready exports for payroll and voucher provider
At month-end you export a payroll-ready summary and an order file for the voucher provider. Reconciliation done in 5 minutes.
“You don't have to wait until month-end for everyone to hand in their reports: it's much more immediate.”
How it works
Configure
Set your labour-agreement rules: minimum hours per voucher, exclusions, unit value, part-time handling. Once and for all.
Let it run
Attendance and hours logged every day on site automatically feed the voucher calculation. No double entry.
Reconcile and export
At month-end you see a clear summary per site and per person. Export for payroll and for the voucher provider order — done.
What archim handles, what you verify
What archim handles for you
- Calculates meal vouchers due to each worker based on the actual hours logged on site.
- Applies labor agreement rules, minimum shift thresholds and travel automatically.
- Excludes holidays, leave, sick days and non-working days with no manual work.
- Prepares the file for the voucher order and for payroll transmission.
What you verify
- You approve flagged exceptions (partial days, multi-site travel) before the monthly order.
- You configure the provider, the face value and the employer/employee split.
FAQ
Customer stories
Real companies that adopted this feature.
Stop running meal vouchers by hand
Upload one month of attendance: see how many vouchers you save on the first cross-check.
✓ 30-minute setup ✓ Dedicated support ✓ Clear annual pricing