Does it work with suppliers who don't send e-invoices?

Yes. You can upload PDF invoices, forward them by email to your archim inbox or have the supplier enter them: reconciliation with delivery notes and orders works the same way.

What if I don't have a formal PO for that supply?

No problem: archim can also do two-way matching (invoice ↔ delivery note). When a PO exists, the match becomes three-way and even tighter.

Can I set tolerance thresholds for differences?

Yes. You decide what's acceptable (e.g. price differences within 1%, weight rounding) and what must always go through your approval.

Do reconciled figures flow into site accounting?

Yes. Every reconciled invoice line updates the site's costs and margins in real time, with no extra manual step.

Invoice reconciliation | Delivery notes and orders

§ 01 / Invoice Reconciliation

Supplier invoices that actually add up

archim matches every invoice to the site's delivery notes and orders and immediately flags what doesn't fit: changed prices, wrong quantities, double billing.

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Supplier documents

Edilforniture Sagl

Delivery note
DN 2847
Pending
Invoice
INV 1042
Pending

ReconciledPO 318

DN 2847 · INV 1042€1,843

§ 02

The problem: invoices paid blind

001

Invoices and delivery notes in different places

Invoices land in your inbox, delivery notes stay on site, orders sit in another folder. Cross-checking by hand takes hours and almost nobody does it.

002

Prices that drift from what you agreed

The supplier bills at one price, the order shows another. Without line-by-line checks you pay the difference, month after month.

003

Double billing and ghost materials

Delivery notes that never arrived, materials billed twice, duplicate lines: small mistakes that, across dozens of suppliers, turn into thousands lost.

§ 03

The fix: automatic matching

001

Three-way match: PO, DN, invoice

archim links every invoice line to its delivery note and the original purchase order. You see what's coherent and what to verify at a glance.

002

Alerts on prices and quantities

Unit-price gaps, quantities above what was delivered, missing discounts: archim shows them before the invoice ever enters the payment queue.

003

No more duplicate billing

archim recognises delivery notes already invoiced and duplicate lines and pauses the reconciliation. You never pay twice for the same pallet.

§ 04

How it works

001

Ingest

Invoices come in via e-invoicing, email or manual upload. Delivery notes are already captured from site with archim.

002

Match

archim auto-matches invoice ↔ delivery note ↔ order, line by line, even when descriptions aren't identical.

003

Approve

Coherent lines turn green, anomalies pop up. Confirm what fits, dispute the rest, pay with confidence.

§ 05

FAQ

§ 06

Customer stories

Real companies that adopted this feature.

001Edil Magurno

From a whole morning to about one hour to close the month, with delivery notes, invoices and hours all tied to each site.

Read the story →

Our customers' stories →

§ 07

Explore also

Document Capture

Documents extracted, no retyping

Snap a photo or forward a PDF. archim reads bills of quantities, delivery notes and invoices and gives you back line items, amounts and suppliers, ready for the site.

→

Site Accounting

Site accounting, simplified

Costs, revenues, and margins always up to date, project by project. No more endless spreadsheets.

→

§ 08

Stop paying invoices you haven't checked

Upload a month of invoices and delivery notes: see how much you recover on the first match.