From a whole morning to about one hour to close the month, with delivery notes, invoices and hours all tied to each site.

Edil Magurno di Magurno Luigi Giuseppe is a sole-trader construction company in Morgex, in Italy's Aosta Valley, with a 5-person crew and many jobs running in parallel. From the office, Katlhin keeps costs, revenues, delivery notes, invoices and crew hours together. For them archim wasn't just a tool to record data. The main point was to see project performance better: understanding the cost/revenue ratio, reading how a job is going and getting a simpler picture of the company's overall trajectory.

Before archim, Edil Magurno used an Excel file as the yearly accounting backbone. It was split into several pages: one for delivery notes, others for workers, more still for subcontractors and the various cost items. Some small but real costs, like office overheads, weren't even tracked in the same way. The problem wasn't just having an Excel. It was all the work required to keep it up to date. Many delivery notes were on paper, especially those tied to workers. Sometimes they went missing, sometimes it wasn't clear who had filled them in, and Katlhin had to go back to the invoices to extract every single delivery note. "Writing out every single note became really long." The most frustrating part came with supplier invoices, especially from building-material warehouses. Hefty invoices, hard-to-read layouts, lots of rows to retype. In that context it was easy to swap one note for another or enter the wrong amount. A few mistakes did happen, especially in the early days, but they were always sorted out with the accountant's help. When the work piled up, things got even heavier: if she couldn't keep up month by month, catching up could take around ten hours, depending on how organised she was.

archim came in through the accountant, who introduced it as a more practical tool than Excel. The decision was simple: give it a try. Going live was smooth, helped by the explainer videos and by a well-timed start: early in the year, with only three months to bring into the system — enough to test it on real data, without the weight of a whole year to catch up on. Once the setup was in place, the benefit showed up mostly in day-to-day office work. The invoice enters the system, delivery notes get split, data is linked to the sites and oversight becomes immediate.

The first result is time. Closing a month used to take Katlhin a whole morning. Today the same job takes less than half that time; in some cases she completes a month in about an hour. The second result is practicality. "It's much more practical and faster," she says. Delivery notes no longer need to be rebuilt with the same effort from chunky invoices and separate sheets. Even small office costs, like the electricity bill, can be entered and read within a tidier picture. The third result is visibility. Edil Magurno mainly uses archim for cost/revenue analysis and to follow how each site is going. The data no longer hides inside a file that's hard to read: it becomes a clearer snapshot of the work and of the company. There's also an operational bonus Katlhin didn't expect: the monthly worker-hours export. When she downloads the file, absences and sick days are already separated, and she can see both the overall total and the total per site. "Having it very detailed" is one of the things she values most.