Daily hours review cut to a few minutes, zero manual re-entries in the office.

This Aosta Valley construction company has about 70 people on staff. The structure is more layered than the typical small firm: site foremen, equipment and an office team that every day collects, checks and feeds staff and equipment hours into the internal systems. The interview was held with the human-resources office, which follows both the field and the admin side closely. In this context, archim is used mainly for the daily site reports for workers and equipment: foremen enter the hours directly from the site, the office handles reconciliation and review. Two things were tailored to their needs: running two companies inside the same program, and keeping worker hours separate from equipment hours.

Before using archim, hours for staff and equipment were collected via Excel tables. The manager uploaded the data by downloading PDF files that foremen sent in every day through a messaging app. This took a fairly long time: on top of the office data entry, it asked foremen to fill in PDF files from their phones — a tool that not everyone used with the same ease. The risk was losing data or whole site activities. In short, the old data-collection system was awkward for those sending data to the office, and slow and demanding for those who had to record and archive it.

After a meeting with the archim team, the company decided to trial it in their own context. The trial lasted one month. The goal was to understand whether the tool was a good fit and didn't make data entry any harder for foremen or for the people archiving it. Explaining how it worked only took a simple WhatsApp message to the foremen, with the new procedure for filling in the daily timesheet. Positive feedback came in from day one: entry was simple and harder to get wrong, because it moved step by step and only let you advance once each required field was filled correctly. The users' first impression was that they had taken a real step forward compared to the previous way of sending in the data. The office team handling the data also reacted well right away. They asked for some screen-layout changes so the data would be clearer, errors less likely, and archiving faster. After the one-month trial, archim was adopted permanently from the start of the year.

The outcome is positive both for the foremen and for the staff in charge of reviewing the data. Reviewing is now much faster: one page shows the day's work summary and makes it easy to verify that hours were uploaded correctly. Another positive note is how much the tool can be adapted. archim is flexible and can be shaped around specific needs: from data views to running two companies in the same program, all the way to keeping worker hours and equipment hours separate.